Office Manager
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| Job Type | Permanent Full Time |
| Location | Colchester |
| Area | Essex, East Anglia |
| Sector | PrimarySupport Staff & Nursery |
| Salary | £20,863 - £22,034 Local Government Scale 5 Points 9-12 |
| Start Date | ASAP |
| Telephone | 01206 585002 |
| Job Ref | GRASOm |
| Job Views | 169 |
- Description
- Grass Roots Academic Support is seeking to appoint an experienced and well organised Office Manager, to join a busy team in an established Infant & Nursery School.
Key responsibilities include but are not limited to:- Being on hand to ensure that the office runs smoothly, dealing with enquires from staff, parents and external agencies.
- Supporting the Headteacher with HR tasks and confidential administration.
- Overseeing work undertaken by the administrative support staff, to allocate and monitor workloads, and ensure appropriate training for all new office support staff.
- Maintaining the Single Central Record (SCR) and with regard to voluntary helpers in school complete online applications, ID verification and DBS checks as necessary.
- Ensuring that pupil records are kept up to date, new pupils added to system and leavers removed at the appropriate time.
- To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.
- Ensuring that all pupil and payment records are securely stored and that access is restricted to authorised personnel.
- Manage the admission process in liaison with the headteacher, ensuring all new pupils are admitted correctly according to the admission criteria and liaise with Essex County Council Planning and Admissions department to identify places in school.
- Ensure first aid kits are checked termly and arrange First Aider training for new First Aiders and for those whose three year certificates have expired.
- Ensure information about pupil allergies is communicated to all relevant staff.
- Administer daily medication as and when required ensuring the parent/carer has completed the Medication Permission Form first.
- All other admin tasks as required.
Essential skills required for this role:- Successful experience of administrative work in a busy office environment.
- Experience ICT packages, including Microsoft Office.
- Ability to work constructively as part of a team, understanding organisational roles and responsibilities.
- Able to maintain a high level of confidentiality and discretion at all times.
Grass Roots Academic Support is acting as an employment agency in respect of this vacancy.